Dear First Settler:
Please review the By-Law changes outlined below and vote. Voting is open until 31 May 2010, at which time the poll will no longer be available.
Votes are collected by user name, each user can only vote once (controlled by poll system).
BOD will then verify voting data to make the results official.
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Summary of By-Law Changes
Overall: Font and formatting changed to improve readability. Made all references to gender as neutral or as inclusive as possible.
Article I – Name, Office and Territory
Section 1: Added referral to acronyms of club name.
Section 3: Changed specific description of club’s territory to a more generic one
based on PCA description.
Article II – Objectives
Added additional club objective to include sponsoring additional activities.
Article IV – Membership, Dues and Fees
Sections 1 and 2: Changed to comply with current National Descriptions.
Section 3: Changed dues to be in accordance with PCA guidelines.
Section 4a: Changed to limit residence of elected officers to FSR Territory.
Article V – Resignation and Suspension
Section 2a: Clarified voting requirement for suspension to be done by the Executive Council vice Board of Directors.
Section 2b: Changed Board of Directors to Executive Council responsibilities and included Family or Affiliate Members in termination of member.
Article VI – Officers and Duties
Article was completely changed. An Executive Council was added and consists of elected officers and immediate past president.
The elected officers are the President, 2 Vice-Presidents, Secretary, Treasurer, and Activities Officer. Board of Directors now consists of the Executive Council and the appointed positions of 2
Assistant Vice-Presidents, DE Chair, Membership Chair, Newsletter Editor, and Region Webmaster. Detailed descriptions of each office were updated and/or added.
Duties of the Activities Officer include assisting in the development and coordination of all activities within the FSR region, adjacent regions and zones.
Section 6 became the Committee Chair appointing process and term limitations.
Section 7 describes the duties of the appointed Board Members were also added.
Section 4: Interim Appointments section was moved and added to a new Section 8
(Removal From Office and Interim Appointments) that describes the process for
removing a member from office and appealing removal.
Article VII –Elections
Section 2: Electronic means of publishing of the slate of nominations was added
as well as making November the date of publication.
Section 3: Electronic means of balloting was added and the recipient of the ballots
was changed to the Nominating Committee Chair vice the Secretary.
Section 4: The Chair of the Nominating Committee was added vice the Secretary
as a member of the Tellers.
Section 5: Coordination of election results with the Newsletter Editor and
Webmaster by the Chair of the Nominating committee was added and electronic
notification to candidates was added.
Article VIII – Meetings
Section 1: Conduct of Business using Roberts’ Rules of Orders was eliminated to
allow a smoother conduction of meetings.
Section 2: The requirement for an annual meeting was eliminated. Regular
meetings, as described in new Section 1, can be called to conduct any specific
business if necessary.
Article IX – Competitive Event Chairman
This article was deemed to be unnecessary in the By-Laws and removed.
Article X – Other Event Chairman
This article was deemed to be unnecessary in the By-Laws and removed.
Article XI – Annual Awards
Is now Article IX and now includes availability on Club’s website.
New Article X – Indemnification
Describes the club’s process for securing a member against legal responsibility for
their actions during a club event or club action.
Article XII – Fiscal Year
This is now included in the new Article XI – Accounts.
Article XI – Accounts
Sections in this article include descriptions of Fiscal Year, Books, Audit, Funds,
Financial Orders, Authority to Incur Obligations, and Contracts.
Article XIII – Obligations and Indebtedness
This is now included in the new Article XI – Accounts.
Article XIV – Amendments
Amendments are now Article XII. Electronic means of publishing and voting for proposed amendments by electronic means was added.
The entire By-Laws document can be accessed here.
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